To help you plan for your event at the State Equestrian Centre, please consider the following details that are required in your event application. All event booking forms and policy & procedure documents are on the Facility Hire page.

Event Profile

• Crowd profile
• Expected spectators/participants
• Accommodation requirements
• Expected number of VIPS and officials
• Special requirements
• Detailed events schedule (arenas, times)
• Bump in & bump out schedule
• Schedule of deliveries
• VIP details

Stable Operations

• Number of stables required
• Stable warden
• Bedding requirements

Safety and Security Plan

• Details of security requirements and proposed schedule
• First Aid provision
• Public Liability Insurance details
• Wet weather contingency plan

Transport

• Requirements for parking/parking permits
• Coaches (number of)
• Public transport
• Shuttle buses

Communications

• Mobile
• Radio’s
• PA System

Signage requirements

• Sponsorship signage
• Other

Catering

• Details of catering requirements

Marketing

• Details of marketing plan
• Media
• Media presence during event - requirements
• Advertising strategy
• Ticketing details
• Information for SEC website

Amenities Requirements

• Toilets/Showers
• Waste
• Lighting
• Power requirements

Accreditation Requirements

• Parking permits
• Authorised Access requirements
• Ticketing Strategy

Liaison with external agencies

• EPA
• Police
• Swan City Council